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What Is A POS System And What Does It Do?

A Malaysian business owner with the StoreHub POS

Ever wondered what POS stands for? Or what a POS system does? Or maybe even what types of POS systems there are available for your business?

Well, let’s get your POS questions answered now! 

What does POS mean?

A restaurant owner happily uses her StoreHub POS system

If you’re Malaysian then, no… POS doesn’t refer to POS Malaysia or POS Laju.

In this case…

POS stands for point of sale.

According to Cambridge Dictionary, POS is…

“A place where something is sold to the public or the place where someone pays for something.”

Basically, it’s the time and place when a transaction is completed between a merchant/retailer/business owner and a customer. 

At a point of sale, a merchant will:

  • note down the price or scan the barcode of an item a customer wants to buy
  • calculate the amount of money owed by the customer
  • offer payment options to the customer
  • accept payment from the customer
  • prepare an invoice or receipt for the customer

What is a POS system?

Two employees using a POS system

If you’re looking for retail software or restaurant software to run your business, then you’re most likely looking for a POS system.

A POS system or point of sale system is a computerised network operated by a main computer, which is linked to checkout terminals.

It’s simply a system that helps your business complete sales transactions.

You can think of it like a super-powered cash register.

But then again, soon there won’t be cash registers anymore, because POS systems can do so much more than just process payments. We’ll talk about this in a bit. Keep reading… 😉

A POS system consists of POS software and hardware such as: 

  • POS software
  • POS machine/monitor/touchscreen/tablet
  • barcode scanner
  • receipt printer
  • credit card terminal
  • cash register

Sounds like a lot of stuff to put on your counter, but not to worry. POS systems are more modern and sleeker than ever.

See it for yourself. Check out StoreHub’s awesome POS bundles

What does a POS system do?

A cashier serving customers using POS

A basic POS system just helps you complete sales transactions.

But who wants to be basic when there are more powerful POS systems out there like StoreHub, which can help manage all aspects of your business operations such as:

  • generating sales reports – so you know how your business is doing
  • data analytics and data visualisation – helps you see your data in a way that makes sense to you
  • data management – all your data in one, organised place? Whoo!
  • inventory management – know what you need to restock or stop selling
  • employee management – manage staff shifts and staff access for better security
  • CRM – know who your most loyal customers are so you can encourage them to spend more
  • running a loyalty programme – less work for you, yay!
  • food delivery feature – serve food to your customers’ doorstep with a lower commission fee
  • contactless ordering and payment – QR ordering system like QR Order & Pay helps minimise the risk of COVID-19 spread for your customers and staff
  • and more!

So which would you choose?

A basic POS system/cash register or an efficient POS system that’ll save you time, help increase business revenue, and reduce the stress of running a business?

Check out the 30-second video below to see what it feels like to operate a business without an effective POS system.

What are the benefits of a POS system?

Hmm, is using a POS system even important for a business?

Well, due to the change in consumer behaviour that has resulted in multichannel ordering, you definitely need a POS system that can help you optimise and manage your business more efficiently!  

That’s why many small business owners are turning to omnichannel systems such as StoreHub to streamline and automate their processes, while collecting and analysing data in order to improve their operations and business decision-making.

So what can a business owner, especially a small business owner like you, do to gain a competitive edge?

The answer lies in using a powerful point of sale system like StoreHub, which can help you do all the things above!

Some benefits of using a POS system for your retail or F&B business include:

  • real-time insights you can access anytime, anywhere
  • saving time on manual work such as keying in product information during checkout
  • higher accuracy in terms of data entry
  • increased sales thanks to a faster checkout process
  • better customer service with detailed receipts that includes information on the transaction, store, loyalty programme, and sales return policy
  • increased efficiency for business operations
  • better inventory management thanks to automated stock tracking
  • improved employee management in terms of shift schedules and controlled access to the system to reduce employee theft
  • better data-driven business decisions thanks to reporting and analytic features
  • more payment options for your customers
  • easier and more streamlined accounting

Come on, with all these benefits, why wouldn’t you use a smart POS system for your business?

What are the key features of a POS system?

A couple runs their business with the help of a POS system

There are a bunch of POS system solutions out there, and you’ll get different features depending on the POS system you buy.

Either way, each POS system feature will definitely help you manage and grow your big or small business. 

Three main POS system features for any business owner include:

  • inventory management
  • employee management
  • CRM (customer-relationship management)

Be sure to choose a point of sale system that at least covers these 3 basic solutions. If it doesn’t, move on.

What are the types of POS system?

POS systems or a point of sale system come with different tools, features, and add-ons.

Some types of POS systems include:

  • Retail POS system – has functions to suit retail needs (e.g.: stock management, customer loyalty programme)
  • F&B or Restaurant POS system – has functions to suit retail needs (e.g: table layout, order management, queue management, booking management)
  • Mobile POS system – run your business via a smartphone or app. Best for pop-ups, events, or shops with limited space
  • iPad or Tablet POS system – looks sleek and used for complex functions. Best for small businesses
  • Terminal POS system – small device used to process card payments. Best for high-traffic retailers or full-service restaurants
  • Self-service POS system – used for self check-out places like petrol station, valet parking, etc.

There are also versatile POS systems like StoreHub that have features suitable for all sorts of businesses like service, retail, and F&B. 

Did you know that StoreHub is a cloud-based POS system? This means you can run your business from anywhere, at any time, using any device – including your phone, tablet, and PC.

Business owners like Mervin Chin, who runs a restaurant called Undisclosed Location, have found our cloud-based POS system super convenient! Whether you’re travelling or at home, you can still keep track of your sales, inventory, and other business details.

Want to know how StoreHub’s cloud-based POS system can help you manage your business anywhere, anytime? Take a look at our 30-second video below.

Cool! Now, how do I choose the right POS system for my business?

That’s a good question.

And it’s something you have to ask yourself before getting any POS system.

3 things to consider when choosing a POS system for your business:

  1. What are your business needs – do you want to upgrade your current POS? What features are super important to you?
  2. What’s your budget?
  3. Is the hardware and software setup and use easy? 

We hope this article has been helpful in answering your questions about what a POS system is and what it does. If you have any other questions about this, please share them below! 🙂

Get a FREE demo: See for yourself how StoreHub can improve your business!

Experience firsthand how a POS system like StoreHub can enhance your business operations now. For a preview of our free demo, you can watch the short video below. It’ll only take you less than a minute.

Want to find out more about StoreHub’s POS system? Schedule a free demo by clicking on the link below!

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